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| 3431 ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE
PROFESSIONALS
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Administrative secretaries and related associate
professionals implement and support the communication,
documentation and internal managerial co-ordination activities
of an organisational unit to assist the head of unit and other
members of staff, and make verbatim reports of proceedings.
Tasks include -
(a) drafting administrative correspondence and minutes;
(b) obtaining, proposing and monitoring deadlines and follow-up
dates;
(c) screening requests for meetings, scheduling and organising
meetings, scheduling and organising meetings and travel
arrangements for the head of unit and other members of
staff:
(d) assisting in the preparation of budgets, monitoring of
expenditures, drafting of contracts and purchasing or
acquisition orders;
(e) assisting the head of unit and other staff with inquiries
of an administrative or organisational nature;
(f) assisting the head of unit in organising and hosting
hospitality functions for outside visitors or members of
staff;
(g) making verbatim reports of proceedings in legislative
assemblies, courts of law or other places in shorthand or
by other means;
(h) writing and answering business or technical letters and
other similar correspondence;
(i) performing related tasks;
(j) supervising other workers.
Examples of the occupations classified here:
- Administrative secretary
- Assistant, correspondence
- Verbatim reporter
Some related occupations classified elsewhere:
- Secretary - 4115
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